CONFERENCE POLICIES

 

 

CONFERENCE WAIVER

 

CAHSMUN 2019 Conference waiver will be released in the near future


 

CONFERENCE SAFETY POLICIES

For the safety and well-being of all students, CAHSMUN has enacted several conference policies (“Conference Policies”) below. Please thoroughly review these policies with your advisors, sponsor teachers, and parents. Once you understand, and agree to, the Conference Policies, please sign the Conference Waiver by clicking the button above. You will not be permitted to attend CAHSMUN until a waiver is signed and returned. 

1. Participants are expected to attend all committee sessions and remain respectful of all individuals during the conference.

2. All individuals at CAHSMUN are required to wear conference-issued nametags for identification and security reasons. Your CAHSMUN nametag is exclusive to you, and cannot be redistributed or given to other parties. Please immediately notify the Secretariat team if your nametag is missing. 

3. Participants are expected to disclose any medical conditions that may impact their participation during the conference. Please notify the Secretariat of any health concerns. 

4. CAHSMUN maintains zero tolerance towards any and all actions, objects, materials, and substances that are deemed as illegal or illegal in the presence of minors by the governments of Canada, the province of British Columbia, the city of Vancouver, and any other municipal bodies or school authorities.

a) Such items include weapons, drugs, alcohol, and any illegal substances or substances illegal in the presence of minors.

b) If your child is caught in possession of such items, caught to have consumed illegal substances, or caught in the presence of peers who have consumed illegal substances, you will be notified immediately and will be asked to retrieve your child from the conference premises. Your child will not be allowed on conference premises for the remainder of the Conference.

5.  Discrimination or harassment based on sex, sexual orientation, race, marital status, gender identity or expression, creed, age, colour, disability, political or religious belief by any conference participant towards any other conference participant, CAHSMUN volunteer, hotel staff member, hotel guest, or any individuals within the conference venue will not be tolerated. Individuals participating in CAHSMUN-sponsored or hosted events must abide by federal and provincial laws with respect to discrimination. 

a) If you are found breaking this rule, you may be immediately removed from the conference and banned from attending CAHSMUN-sponsored events indefinitely. Your school and other educational conferences may be informed of your removal from our conference and the reason behind the removal.

6. Vandals assume all responsibility of structural damages done to the conference venue (including, but not restricted to, the Sheraton Wall Centre).

7. A strict curfew will be implemented by the conference between the hours of 11:59PM and 7:00AM, during which all participants must return to and stay in their own rooms unless involved in a committee session that is run and supervised by CAHSMUN.

8. Prohibition of co-educational rooming for all students, including those with school supervision.

9. All violations of the Conference Policies will be resolved on a case-by-case basis. CAHSMUN reserves the rights to suspend the individual for a specific duration from their role at the conference, and expulsion of the individual from the conference and its premises will occur if appropriate.

10. All restrictions placed on the behaviour of your child by your child’s school, the conference venue, and the governments of Canada, British Columbia, Vancouver, and any other municipal bodies or school authorities are in effect during the Conference. 

 

 

TECHNOLOGY POLICY

CAHSMUN recognizes the value in encouraging delegates to perform and complete extensive pre-conference research, and use their knowledge, critical thinking, and logic, to make decisions in committee session. As such, CAHSMUN will continue to enact its long-standing policy of prohibiting Internet usage in all committees, with the exceptions of Commonwealth, IPC, and NGO.  

 Delegates are not permitted to access the Internet, on their laptop, cell phone, or other electronic device, during any committee session. They are, however, permitted to use saved materials and resources with their device in “offline mode” or equivalent. CAHSMUN staff, volunteers, and Secretariat will strictly enforce this policy. Delegates in violation of this policy will be subject to the following penalties:

First occurrence: warning from Staff.

Second occurrence: notification to Head Delegate/Sponsor Teacher/Advisor.

Third occurrence: further penalty as appropriate (including, but not limited to, temporary suspension of speaking privileges, disqualification from delegate awards, etc.)

Delegates needing to write resolution papers or perform additional research can request to use their devices in the hallway, through a written request to the Dais. Delegates are encouraged to avoid frequent exits, so as to not distract other delegates and committees. Completed resolution papers can be submitted to the dais through Universal Serial Buses (USBs) provided by CAHSMUN. 

 

 

PLAGIARISM POLICY

The open exchange of ideas plays a crucial role in debate. However, it is important for all delegates to acknowledge clearly when they have relied upon or incorporated the work of others. It is expected that all materials submitted to the committee staff before and during the conference will be the delegates’ own work. Delegates should always take great care to distinguish their own ideas and knowledge from information derived from sources through the proper citation of all quoted and paraphrased material. Delegates who have any concerns should consult their Sponsor Teacher, Director, or Secretariat member before the work is submitted.

Please note that all position papers will be run through TurnItIn, and extensively cross-referenced through various sources, both online and print. If there is any evidence of using the work of others without citations, the delegate(s) will not be eligible for an award. Any school that has multiple cases of plagiarism may be reconsidered for a School Delegation Award. It is the responsibility of the delegate and the advisor to ensure their Delegation follows the citation requirement.

This policy is adapted from the Harvard University Guide to Using Sources.

 

 

PRE-WRITTEN RESOLUTION PAPER POLICY

One of the fundamental pillars of the CAHSMUN experience is delegate engagement with each other at the conference and crafting resolutions that are uniquely tailored not only to the topic but also to each other’s positions and suggestions. As such, CAHSMUN staff members will not accept documents written prior to the conference. All resolutions and supporting materials submitted must be written during committee session. At the discretion of the Director, if they deem that a resolution could not have been feasibly written during the time allocated at conference, Directors reserve the right to question its authenticity and may be duly penalized.

 

 

AWARDS POLICY

CAHSMUN is first and foremost designed as an educational experience for high school students. We firmly envision the Conference to provide a platform for delegates to realize their potential in public speaking and policy debate, learn about international relations, and experience the challenges of high-stakes diplomacy first-hand. Above all, we hope that delegates leave CAHSMUN as better informed global citizens who are better able to engage others in conversations about important world issues than when they first arrived. However, we also value the recognition of students and delegations that have contributed to the conference in exemplary ways.

There are four types of individual awards that delegates may be eligible for: Best Delegate, Outstanding Delegate, Honourable Mention, and Best Position Paper. Each committee dais, led by the Director, will distribute the individual awards to delegates based on their committee performance. Exemplary delegates are distinguished by:

•      Quality of research, as reflected in their position papers and debate;

•      Quality of amendments, resolutions, and proposed solutions;

•      Ability to accurately represent their nation’s interests and policies;

•      Diplomacy skills in building consensus and compromising with others;

•      Effectiveness in working in caucus and resolution groups;

•      Persuasive skill in communicating with other delegates; and,

•      Responding effectively to crisis, Summit, or external situations/sessions (if applicable)

Such delegates push their committees forward and demonstrate the values of compromise and coexistence upon which modern diplomacy is based, balancing their individual interests against the goals of the collective body.

Please note that to be eligible for an award, delegates must submit a position paper to their Director(s) by the position paper deadline. Please further note that any delegate found guilty of pre-writing, plagiarism, or any violation of the Code of Conduct will be immediately disqualified from award consideration in his/her committee.

Delegation Awards

CAHSMUN will also offer a number of delegation awards, recognizing outstanding overall performance by a Club, School, or Delegation. The Secretariat will calculate and recognize the following four awards: Best Small Delegation, Outstanding Small Delegation, Best Large Delegation, Outstanding Large Delegation.

Points will be assigned to each delegate award based on the level of distinction and committee difficulty level. These points will be added to a total and weighted based on the number of delegates.

A small delegation is a delegation with less than the median delegation size. A large delegation is a delegation with higher than the median delegation size. Historically, the median delegation size has been 15-20 delegates.

Scoring Rubric

CAHSMUN 2019 distinguishes itself by incorporating both quantitative and holistic characteristics in its awards policy. Committee staff, led by the Director(s), use the rubric provided to them as a helpful guide in the award assignment process. We strive to promote accountability while still providing chairs adequate flexibility to make the most appropriate award determinations.